Policies

The Family Education Rights and Privacy Act (FERPA) of 1974 is a federal law which helps protect the privacy of student education records. The Act provides students the right to inspect and review their education records, the right to amend incorrect or inaccurate records, and the right to limit disclosure of student education records. The intent of the legislation is to protect the rights of students and to ensure the privacy and accuracy of education records. FERPA rights begin when a student is enrolled.

A student can add an authorized user to their Ulink account for parents or guardians to have access to  view the tuition and fee statement. Adding an authorized user will allow the parents or guardians to be able to make payments on the students account, to speak with someone from the Bursar's office, and to receive emails about  statements, payment plans, and tax forms.  Authorized Users can also access the student's online account through the Authroized User login page of the Statement & Payment Center.

By registering for courses at the University of Louisiana at Lafayette (UL Lafayette) and clicking on the “accept” button, you hereby acknowledge that you are entering into a contractual obligation with UL Lafayette whereby you agree to the terms and conditions described herein. You acknowledge you have read, understand and agree to be bound by such terms and conditions. You agree to comply with all laws, rules and regulations applicable to your registration, payment of fees, enrollment and attendance.

Download the Financial Obligation Policy

Tuition & Associated Fees Payment Plan Contract

Terms of Agreement

1. Hold

• A “hold” may be placed on the financial account of the student if the total amount due for Payment Two, Payment Three, or Payment Four is not received on or before the respective due dates.  Any Hold placed on a financial account according to the terms of this agreement will remain in place until the total amount due plus any applicable late fees are paid in full.  A “hold” on an account means that the student will be unable to register for future classes at the University and that the student’s transcript/diploma will not be released until all payments are made.

    2. Additional Terms of Agreement

• Enrollment in the Tuition and Associated Fees Payment Plan is contingent upon acceptance of the terms set forth herein including the assessment of a $50.00 non-refundable processing fee and, if applicable, a $20.00 late fee assessed each time the total of any payment is not received by the due date.

     3. Resignation or Withdrawal of Student

• Resignation or withdrawal from the University by the student does not change the terms of this agreement or the student’s obligation to pay all fees and outstanding charges due and owing.  The student understands that he/she will be unable to register for future classes at the University until total amounts due, including applicable late fees, are paid in full.
• The University will not release the student’s academic transcripts and/or diploma until total amount due, including applicable late fees, are paid in full.  In the event the student has not paid the entire amount due, including applicable late fees, by the last day of class of the respective semester, he/she shall not be allowed to enroll in future Tuition & Associated Fees Pay Plans.

     4. Acknowledgement

• The student understands that by signing this agreement that he/she is responsible for timely payment of tuition and associated fees as described above and that the receipt of a bill from the University has no bearing on his/her obligation.  Furthermore, the student understands that a non-refundable $20.00 late fee will be assessed each time payment due is not received by the University on or before the due date, and a hold will be placed on his/her financial account regardless of reason for the late payment.
• The student agrees that by enrolling in the Tuition & Associated Fees Pay Plan he/she is aware that any amounts or fees due and owed by the terms of this agreement must be paid in full by the last day of class of the respective semester.  The student understands that he/she will be unable to register for future classes at the University and that the student’s transcript/diploma will not be released until all payments are made.  The student also understands that failure to comply with the terms of this agreement shall disqualify him/her from eligibility to enroll in future Tuition and Associated Fees Pay Plans.
• The student understands that this agreement is a legally binding agreement.  The student also understands that any outstanding amounts due are subject to collection by the Attorney General for the State of Louisiana, which may include costs of collection and court costs.
• The student authorizes the University to apply any prepayment and/or credit (i.e. financial aid, scholarships, etc.) to any outstanding debt he/she owes to the University before these funds are issued to the student.
• If the student pays your plan off early, he/she will not have to pay a penalty and he/she will not be entitled to a refund of part of the finance charge.
• The student agrees to pay the balance deferred as stated in this agreement in 4 installment payments (3 for summer semesters) on or before the due date specified for each installment.  The student understands that installment amounts may change over time to account for any new charges, payments, or financial aid adjustments.  The student also agrees to pay the payment plan setup fee of $50.00, as well as any service charges assessed by TouchNet PayPath tuition services for paying plan down payments or installments using a credit card.  The student understands that a late fee of $20.00 of the total remaining amount due will be assessed for each installment payment that is late.  The student also understands that failure to meet the terms of this agreement may entitle the University of Louisiana at Lafayette to (1) declare the full balance plus late fees immediately due and payable by law, (2) refuse subsequent registration for any classes and/or drop current classes (3) deny future enrollment in any payment plan, and (4) withhold grades, diplomas, or transcripts from being released until the unpaid balance, as well as all attorney fees, legal expenses, and other collection costs are paid in full.

Graduate and undergraduate students may apply for a waiver of all or part of tuition and fee increases. The hardship waiver application will consider the academic excellence fee, operational fee, and tuition and other applicable fee increases above the previous fiscal year's tuition and fee amount.

Policy on Reporting Cash Payments Over $10,000 received in a Trade or Business

IRS Publication 1544 requires the University to report cash payments of over $10,000 received in a 12 month period from one person as a result of a transaction.

Reporting of Cash Payments over $10,000 received in a trade or business, must be filed by the 15th day subsequent to the transaction which caused the total cash payment to exceed $10,000.  IRS Form 8830 must be completed.

Types of Payments to Report

Trades and business must report cash payments received, if all of the following criteria are met:

• The amount of cash is more than $10,000.
• The business receives the cash as:
  • One lump sum of more than $10,000 or
  • Installment payments that cause the total cash received within one year of the initial payment to total more than $10,000 or
  • Previously unreported payments that cause the total cash received within a 12-month period to total more than $10,000.
• The establishment receives the cash in the ordinary course of a trade or business.
• The same agent or buyer provides the cash.
• The business receives the cash in a single transaction or in related transactions.

Cash Includes:

Cash includes the coins and currency of the United States and a foreign country.

Cash may also include cashier’s checks, bank drafts, traveler’s checks, and money orders with a face value of $10,000 or less, if the business receives the instrument in:

• A designated reporting transaction, as defined below, or
• Any transaction in which the business knows the customer is trying to avoid reporting of the transaction on Form 8300.

A designated reporting transaction is the retail sale of any of the following:

• A consumer durable, such as an automobile, boat, or property other than land or buildings that:
  • Is suitable for personal use.
  • Can reasonably be expected to last at least one year under ordinary use
  • Has sales price of more than $10,000
  • Can be seen or touched (tangible property).
• A collectible (a work of art, rug, antique, metal, gem, stamp or coin).
• Travel or entertainment, if the total sales price of all items sold for the same trip or entertainment event in one transaction or related transactions is more than $10,000.  The total sales price of all items sold for a trip or entertainment event, includes the sales price of items such as airfare, hotel rooms and admission tickets.

Cash does not include a check drawn on an individual’s personal account.

The University is required to give a written statement to each person named on Form 8300.  The statement must show the name and address of the University, the name and telephone number of a contact person, and the total amount of reportable cash received from the person during the year.  It must state that the University is reporting this information to the IRS.  This statement must be sent to the “buyer” by January 31 of the year after the year in which you received the cash that caused you to file form 8830.

In-Person – Student Cashier Center

• Personal Checks, Cashier’s Checks, Traveler’s Checks, Money Order, or Cash

Payments by Mail

• Please do not mail cash or traveler’s checks.
• Personal Checks and money orders are accepted.
  • Payments must be received 48 hours before an established payment deadline.

Payment Methods Accepted – Online Payment Gateway

• Visa, MasterCard, American Express, and Discover Cards are accepted forms of payment via the Online Payment Gateway through the ULINK portal, statement of account.
  • *When choosing this option, a non-refundable 2.95% Convenience Fee will be charged for each transaction processed.
• Electronic check or savings using your bank account number and routing number (ACH).
• Please allow 24 hours before holds will be removed for unpaid debt holds.
• A $30.00 fee will be assessed on all E-Check/E-Savings transactions returned to the University as unpaid due to any reason. (non-refundable)