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Get the latest information about UL Lafayette's continuing response to the COVID-19 pandemic.

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How will I know when to return to work on campus?

Your supervisor will communicate if and when you need to transition back to working on campus.

All decisions about employees' return to campus will be in alignment with the Ragin' Cajun Resiliency Plan Task Force's phased approach, recommendations from the CDC, and guidance from the Louisiana Department of Health.

What will staffing look like based on the University’s plan to return to campus?

Staffing will be based on what is most needed. Only employees whose work supports on-site activities will be required to return during Phase 1.

How will working in an office environment be different when campus re-opens?

As social distancing has been proven to be an effective tool in preventing and spreading COVID-19, you will see far fewer individuals on campus and in offices than before. 

Will the childcare center reopen when faculty and staff need to return to work?

The Child Development Center is open as of June 8, 2020. Visit the website for information on how the Center is addressing COVID-19 health and safety.

Should employees on campus wear masks? 

Employees will be required to wear masks in situations where social distancing is impracticable.

Will the University provide masks?

The University will provide two washable, cloth face-coverings for each employee who returns to work on campus. Cloth face masks must be requested by the dean, department head, or director of each area on campus. The request must be submitted through the Online Work Order Form by choosing “Safety” under Type of Service. Requests may be made multiple times as the need arises.

Disposable masks will also be provided by the University if needed. Face masks can be obtained at Central Receiving at 429 Cherry St. and picked up by departmental representatives.

Plexiglass face masks and shields are being ordered for workstations of employees who will have to interact face-to-face with others and are unable to social distance.

Please submit an Online Work Order Form for any of the needs above. Work Orders can be submitted via the online work order form. Choose “Safety” under Type of Service.

How will workspaces and offices be maintained and cleaned?

The Office of Environmental Health and Safety is responsible for the approval, central storage, and distribution of disinfectants. In collaboration with the Office of Student Health Services and ABM America (the University's custodial vendor), the following are approved products that will remove contaminants from any surface. They include:

  • a cleaner appropriate for disinfecting surfaces;
  • hand sanitizing liquid;
  • disinfectant wipes; and
  • bleach.

These products are also available at Central Receiving at 429 Cherry St. and may be picked up by departmental representatives.

Plexiglass face masks and shields are being ordered for workstations of employees who will have to interact face-to-face with others and are unable to social distance.

Please submit an Online Work Order Form for any of the needs above. Work Orders can be submitted via the online work order form. Choose “Safety” under Type of Service.

To minimize costs, the Office of Purchasing requests that departments refrain from purchasing these items on LaCarte cards or otherwise. For other emergency supply needs, please email purchasing@louisiana.edu.

What is the University doing to support employees who are sick or are caring for dependents at home due to the COVID-19 pandemic?

Employees who are sick or caring for dependents have various leave options available to them. They should contact Human Resources for more information relevant to their specific situation.

What should I do if I am at a higher risk of severe illness from COVID-19?

Contact Human Resources for information and options based on your specific situation. Keep in mind that you may be required to provide a statement from your healthcare provider to support your need for accommodations.

What does the return-to-campus plan mean for graduate assistants?

The Graduate School has outlined the changes for graduate and teaching assistants. View the guidelines for grad assistants on the Grad School website website.

Should student workers and teaching assistants report to work?

Student workers, graduate assistants and teaching assistants should work with their supervisors to determine ways to work remotely.

All student employees received an email on March 26, 2020, outlining how to submit timesheets.

 

What is the protocol for COVID-19-related purchases?

Gov. John Bel Edwards declared a state of emergency for COVID-19. During this time, any emergency purchase related to COVID-19 must be entered into Banner on a purchase requisition. Refer to the employee email sent March 24, 2020, for specific details.

Contact purchasing@louisiana.edu with questions.

How do I handle expenses associated with working remotely? (Printer, ink, paper, etc.)

Follow the Teleworking Guidelines. If purchases must be made, they must have approval to do so based on the approved teleworking request.  Purchases must follow procurement and LaCarte rules and regulations.

How should my department deposit checks while working remotely?

Effective Monday, June 8, 2020, Departmental Cashiers will be open to resume business operations but with limited hours to allow for appropriate disinfection of surfaces and objects of the area. 

The office will be open:

  • Monday – Thursday from 8 a.m. until 1 p.m.
  • Friday from 8 a.m. until 11 a.m.

The lobby for Departmental Cashiers will be accessed from Room 117 (the door is located directly outside Martin Hall next to the double doors to enter the main building on the B.I. Moody Hall side).

Anyone entering Martin Hall must follow appropriate protocols and guidelines to ensure the safety of yourself and others around you:

  1. A face mask or face covering must be worn when entering Martin Hall
  2. Maintain social distancing – if an individual is in the lobby upon arrival, please wait outside until that individual completes their transaction and exits the room

Finally, please refrain from sending any deposits through interoffice mail or directly through the mail to the Post Office. All deposits must be made in person by your department with Departmental Cashiers.

How should I complete my timesheet while working remotely?

Employees do not need to use the VPN to complete their timesheets remotely. To complete your timesheet, go to ULink and click on the Time Entry tab.

Is the IT Service Desk open?

Beginning Monday, June 15, the IT Service Desk will be open with limited personnel from 7:30 a.m. until 5 p.m. in Stephens Hall, room 110. You can also receive IT support by calling (337) 482-4357, emailing ithelp@louisiana.edu, or visiting the Service Desk's website.

I have a question about the remote work period that wasn’t addressed. Where do I go?

The best place to start is your immediate supervisor. They are usually in the best position to address concerns regarding your work arrangement. Alternatively, you can contact Human Resources Consultancy at hrconsultancy@louisiana.edu.