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Get the latest information about UL Lafayette's return-to-campus plan and our continuing response to the COVID-19 pandemic.

Employee Resources 

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Human Resources has compiled a list of resources for employees during the COVID-19 pandemic.

The employee resources include:

Visit employee COVID-19 resources.

Return-to-Workplace Guide 

The Return-to-Workplace Guide outlines how and when employees should begin returning to offices, labs, and classrooms on campus.

Icon of the fleur de lis fountain in UL Lafayette's quad

The guide covers:

  • personal safety practices for employees,
  • options for staffing on campus and working remotely,
  • daily self-check requirements, and
  • what to do if you’re a high-risk employee.

View the Return-to-Workplace Guide.

Changes to Fall 2020 Schedule/Academic Calendar

The Fall 2020 semester will begin Aug. 17. The last day of classes is Nov. 20. The last day of finals is Nov. 25. There will be no fall break.

By canceling fall break and ending the traditional semester before Thanksgiving, we hope to limit the number of people traveling off campus and returning, helping decrease potential for exposures to COVID-19.

NOTE: All first-time freshmen must enroll in UNIV 100 and can begin accessing their UNIV 100 course (including New Student Convocation and Cajun Connection) on Moodle beginning Aug. 13 at 8 a.m.  All other classes will begin Aug. 17.

Link to new academic calendar

COVID19 - Course Offerings Block

Fall 2020 Course Offerings

The University has completed extensive risk analysis across all functions of campus. Our goal is to blend in-person and online learning in a way that preserves valuable on-campus experiences and reduces the potential for exposure to coronavirus.

The University will offer classes with the following delivery modes this fall.

On-Campus: Standard course offered 100 percent face-to-face
     Catalog Description: Fully On-Campus Section

Remote: Course that is usually taught face-to-face that utilizes a combination of online technology and on-campus learning to deliver the course during emergencies.
     Catalog description: Fully Online Section

HyFlex (New delivery type for Fall 2020): Course that utilizes a combination of online technology and on-campus learning.
     Catalog description: Combination On-Campus & Remote

Online: 100 percent online certified course.
     Catalog description: Fully Online Section, an additional fee

Hybrid: Official online certified course with face-to-face component.
     Catalog description: Combination On-Campus & Online Section, an additional fee

NOTE: Students registered in full-term courses have until Aug. 21 to add and drop classes. Students with Fall 2020 Term A courses can drop and add Term A course through Aug. 19. Students with Term B courses can drop and add Term B courses through Oct. 14 .

Course Delivery Method Code Definition Scheduled Time Slot Room Assignment Student Pays Distance Learning Course Fee Exam Proctoring Services
On-Campus OC Face-to-face on-campus delivery Yes Yes No No
Remote RE 100% remote online delivery Yes No No Yes
Student or University may pay fee per exam
HyFlex HF Combination of face-to-face meetings and remote delivery Yes Yes No No

Online

OL 100% online delivery No No

$30/credit hour undergrad

$50/credit hour grad

Yes
Student pays fee per exam
Hybrid HY 50-90% online delivery Yes Yes

$30/credit hour undergrad

$50/credit hour grad

Yes
Student pays fee per exam

 

 

Class Sizes and Protocols

Class sizes have been designed to maintain at least 6 feet between all students and faculty. In some instances, seats and desks may be blocked off to ensure social distancing.

The capacity of lecture and lab rooms has been determined by the Office of Environmental Health and Safety. Deans and department heads should work with Taz Winger to ensure classes meet the proper 6 feet of social distancing. Deans and department heads are responsible for ensuring capacity is not exceeded during the semester. Departments can request that chairs or seats are blocked off through the Office of Facilities Management.

For courses that regularly interact with the public, deans and department heads should develop plans for how such interactions can occur in a safe manner. If this cannot occur, the courses should be redesigned or cancelled for the fall semester.

Field trips are limited to sites within Lafayette Parish or one of the parishes immediately adjacent to it. Longer field trips must be optional. Students must drive or will have to arrange for their transportation to and from the site. An appropriate alternative activity must be provided to students who cannot attend the trip.

Remote advising options must be available to all students.

Testing centers will be designated in large rooms/arenas to reduce the risk of exposure for students when taking exams in-person.

Faculty Resources and Support

Wi-Fi has been extended into designated areas so that students and faculty can drive up and access University internet services.

Masks will be available in all face-to-face classrooms, though you are encouraged to wear their own if they have one. Transparent face masks are available for use in face-to-face scenarios to ensure maximum clarity, particularly for students who rely heavily on visual communication.

Lavalier (lapel) microphones are available for faculty with face-to-face teaching duties who request them to allow recording of lectures, and in larger lecture halls, to ensure all students can hear instruction and social distancing is maintained.

The Office of Distance Learning is providing workshops and resources for faculty who are teaching remotely and are not experienced/certified in distance learning.

 

Disability Services & Accomodations

The Office of Disability Services has posted guidelines and updates for accommodating students with disabilities as we transition to remote delivery.

Requesting disabilility accommodations

Students with disabilities should register with the Office of Disability Services to discuss accommodations for the Fall 2020 semester. This includes concerns about wearing masks due to a disability.

Accommodations meetings will be conducted in a virtual format.

If a student needs to request an additional accommodation, fill out the "Additional Accommodation Request" in AIM via ULink.

Disability Services Testing Center

As long as the university is holding face to face classes, the ODS testing center will be open to students who need testing accommodations.

Schedule exams with ODS via your AIM account through ULink at least 3 days prior to the test.

Remote Teaching Resources

Access resource pages 24/7 by using the “Search FAQ” widget on the bottom right corner of the Teach Remotely website.Then, search for an EduTool or Moodle feature to find support and troubleshooting documents.

Continue to support students by directing them to available tutoring, library, and counseling information found on the Remote Learner page.

Workshops & Trainings

The Office of Distance Learning has several options available to assist faculty in using Moodle for instruction. These options include workshops, webinars, tutorials, guides, videos, and other resources.

To register for any of the webinars and for a full schedule of the Office of Distance Learning's webinars, visit the signup form.

Teaching Remotely FAQs
View FAQs and alternate resources.

Questions
If you have any questions regarding the workshops, email distancelearning@louisiana.edu

Research & Sponsored Programs

At the current time, all administrative services will continue to remain fully operational for the research community. These services include the Office of Research and Sponsored Programs (ORSP), the Office of Innovation Management (OIM), and the Office of Research Integrity (ORI), including research compliance committees such as IRB, IACUC, among others. Likewise, SPFAC is also equipped to serve the campus research community.

Read COVID-19 updates related to research.

Contact your post award specialist immediately if you need assistance with notifying sponsors or if you have questions related to your project. Contact the Sponsored Program Office with any other questions at spfac@louisiana.edu or (337) 482-2840.

Field Research

Pursuant to Gov. John Bel Edwards’ Stay at Home Order, all field research work involving faculty, students, or research staff of the University of Louisiana at Lafayette must be suspended until April 30, 2020. It is likely that this date may be extended by further order of the governor. Any requests seeking exceptions to this directive have to be approved by the provost, routed through, and with the approval of, the appropriate dean in the case of academic faculty and students or the vice president for Research for staff affiliated with research centers and institutes.

Institutional Review Board

The Institutional Review Board continues to function, as usual, to ensure that research involving human subjects is carried out in a compliant manner. Please contact IRB chair Dr. Hung-Chu Lin or the Director of Office of Research Integrity Dr. Robin Schneider-Broussard (IRB@louisiana.edu) for further information. All other research compliance committees are also operational, as outlined in the Research COOP Plan.

Dupré Library

Edith Garland Dupré Library is closed. See the list of available services for remote teaching, learning, and research.

Dupré Library will continue to provide services to the University community through online resources and remote consultations with students, faculty, and staff.

Research Services

Electronic Resources: The library’s digital collections are available remotely 24 hours a day, 7 days a week. Search digital collections, including research databases, electronic journals, and full-text e-books. View guides to resources and tutorials.

Reference Assistance: Students and faculty can interact with librarians through the “Ask a Librarian” service. It is accessible from 7:30 a.m. to 9 p.m. Monday through Thursday, and 7:30 a.m. to 4:30 p.m. on Fridays. On weekends, the service is available from 10 a.m. to 4:30 p.m. on Saturdays, and 2-9 p.m. on Sundays. Appointments are also available via email at reference@louisiana.edu. Librarians can set up calls or Zoom meetings.

Departmental Librarians: Faculty members with questions about remote instruction may consult with a subject specialist librarian in their area.

Curbside Delivery Service

Print materials housed in Dupré Library can be placed on hold to be delivered curbside in front of the Library.

Learn more about curbside delivery.

Computer Labs

For students who need computer and internet access to complete remote coursework, Agnes Edwards Hall Computer Lab, 110 Rex St., will remain open 24 hours a day, 7 days a week. Printing services will not be available. Learn more on the STEP website.

Changes to Dining Services

Campus Dining is working to protect students and employees who eat on campus. Learn more about changes to dining.

Dining Services Adjustments

icon of a plate with silverwareicon of paper lunch bagicon of a moped with a package

Food Safety: Self-service options will be eliminated.

Carryout and Prepackaged Options: Expanded options for carryout orders, including delivery where feasible.

Service during Quarantine: Safe meal delivery options to isolated locations for students experiencing symptoms or diagnosed with COVID-19.

Team Member Health

icon of face maskicon of handwashingicon of a temperature checker

Personal Protective Equipment (PPE): Employees will wear masks and gloves.

Hand Washing: Staff will continue to wash hands frequently.

Team Member Health: Employees will regularly report on their health, including temperature checks.

Cleaning, Sanitation & Protection

icon of disinfectant spray bottleicon of two people standing apart to signal social distancingicon of a phone

Sanitizing and Disinfecting: High-touch surfaces will be cleaned frequently with professional-grade products.

Social Distancing Measures: When dining rooms are open, they will have limited seating capacity, updated configurations, and floor markers to encourage social distancing.

Technology: Touchless entryways, online ordering, cashless payments, and delivery options will limit contact between dining staff and students.

Meal Plans for Fall 2020

Learn about Fall 2020 meal plans for residents, commuters, and employees on the Office of Campus Dining website.

View Meal Plans

 

IT Support

The IT Service Desk is maintaining its regular support structure. Employees are encouraged to seek answers to questions and tech issues before contacting the service desk. View resources to assist you as you work remotely, including information such as how to access Webaid remotely and establish remote desktop access.

You can contact the service desk during normal work hours via phone at (337) 482-4357. If you are unable to reach a support person, leave a message. The voicemail system will automatically create a service ticket for your call. You can also email support personnel at ithelp@louisiana.edu.

Tech shortages and delivery delays possible

With a surge in demand nationwide for technology resources such as laptops and WiFi hotspots that enable teleworking, some companies are experiencing supply shortages and delivery delays. AT&T, Dell, Verizon, Apple, and others have reported challenges in fulfilling orders and keeping ahead of customers’ needs.

As a result, UL Lafayette, other higher education institutions and private companies are experiencing delays in having orders fulfilled and shipped. Though vendors are working to ramp up their production schedules, it will take a while to fulfill back orders.

UL Lafayette’s procurement, information technology, and telecommunications staffs ask for patience as they work to deliver the tools the University needs to continue its operational functions remotely.

Parking & Transit Changes Fall 2020

Transit information has not been confirmed for Fall 2020. We are closely monitoring the COVID-19 pandemic and will announce decisions about buses and shuttles soon. Please check back frequently for updates.

Permit Pricing

Fall 2020 permit pricing will be as follows:

  • Residential permits - $40
  • Commuter students:
    • Cajun Field commuter permit is free, but you must obtain the Fall 2020 permit to park at Cajun Field.
    • Girard Parking Tower - $325
    • Student aides - $40
    • Graduate assistants - $40

*students eligible for the 25% credit from their Spring 2020 permit will receive an email in July with instructions on how to use that credit toward the purchase a Fall 2020 semester permit.

Permit Purchase Options

Purchase your parking permit online or at the Office of Transportation Services. To purchase online:

  • Log into ULink at https://ulink.louisiana.edu.
  • On the Campus Services tab, in the Parking and Transportation section, click the Access My Parking Account link. Select Get Permits and follow the prompts.
  • Your permit is successfully purchased when you receive a confirmation email to your University-issued email address. If you do not receive confirmation, contact the Office of Transportation Services at parking@louisiana.edu.

Purchase your permit at the Office of Transportation Services at 619 McKinley St., suite 100. You must have your student ID, vehicle registration, and payment. Payments accepted include debit/credit card, money order, and Cajun Cash. Checks and cash are not accepted. The office will be closed for the summer. Please check our Facebook page toward the end of July for lobby hours in effect on August 3. 

Handicap Parking Permits - NEW PROCESS starting Fall 2020

The Office of Transportation Services is moving to electronic submission of state issued handicap credentials to obtain a handicap parking permit for students and employees starting August 3, 2020. This change is being put into place in an effort to reduce the foot traffic in our lobby for the safety of the students, employees and our staff.

Students who had a handicap parking permit for the spring 2020 semester and whose state issued credentials are still in effect should send an email that includes their full name, ULID and cell phone number to geauxpark@louisiana.edu requesting to purchase their fall 2020 commuter handicap parking permit online. We will confirm we have all the necessary credentials on file and then send an email within 2 business days with instructions. If we have any questions, we will email or call. Locations for parking for students with a commuter handicap parking permit can be found on the Zone Map.

Faculty and staff who wish to renew their annual handicap parking permit should send an email to geauxpark@louisiana.edu requesting to purchase their 2020-2021 parking permit online. We will confirm we have the credentials on file and send email within 2 business days with instructions.

Faculty, staff and students who are obtaining a handicap parking permit for the first time or have new credentials from the state should send an email that includes their full name, ULID, cell phone number and an electronic copy of their current drivers license, mobility impaired card and handicap placard or vehicle registration. All three must be currently in effect to be considered.

Electronic copies of the drivers license, mobility impaired card and handicap placard/vehicle registration should be clear and legible to be approved quicker. We do reserve the right to request the original credentials be brought into our office. If we have any questions about your request or your submission, we will email or call.

If a handicap parking permit is needed sooner than two business days, individuals are welcome to come into our office provided it is open to the public at that time.

Questions may be emailed to geauxpark@louisiana.edu.

New Pay Lot Added on Mildred Street

A new pay by the hour parking lot has been added for student and visitor use on Mildred Street behind the Continuing Education Building. This new lot will offer an additional parking option for students who would like to park closer to campus. This lot will operate the same as the pay by the hour floors in Girard Park Circle Parking Tower on campus. Individuals will pay for an estimated amount of time at the kiosks at the time they park their car.

When using the pay lots, individuals should make a note of their license plate information since this information is required during the payment process. Kiosks only accept a credit or debit card and do not accept cash. Individuals will enter their card in the slot and follow the prompts to complete the payment. Payment must be made at the time the car is parked for the estimated time the vehicle will be parked in the lot.

There is an option to enter a phone number during the payment process. This allows the system to send a text message approximately 10 minutes before expiration time reminding them time is about to expire. If additional time is needed, replying to the text with minutes in 60 minute increments allows the system to charge their payment card for the additional time plus a convenience fee of 25 cents.

Timesheets

University Computing Support Services has developed a service that enables employees to access WebAid on- or off-campus using their web browsers. No additional software is needed.

Access WebAid via a web browser.

View instructions and learn more about accessing WebAid remotely. Email the IT Service Desk with questions at ithelp@louisiana.edu.

Purchasing

All updates are available on the Purchasing website.

Protocol for Emergency Purchases

Gov. John Bel Edwards has declared a state of emergency for COVID-19. An emergency condition is a situation that creates a threat to public health, welfare, safety, or public property as defined in accordance with regulations.

During this time, any emergency purchase related to COVID-19 can be purchased by the following methods:

  • Personal Protective Equipment (PPE) is available by submitting the online Work Order Form. Choose "Safety" as the type of service. Requests may be made multiple times as the need arises. This includes cloth masks for employees, disposable masks for students and the public, clear masks for instructors or others, disinfecting spray, sanitizing gel in individual 6-8 oz bottles and gallon containers, and disinfecting wipes.
    • All PPE ordered through the work order process can be picked up at Central Receiving at 429 Cherry St.
    • PPE and supplies such as cloth face masks must be requested by the dean, department head, or director of each area on campus.
  • Special equipment for teleworking and online learning must be ordered on a purchase requisition and have CV19 listed as the activity code in the Accounting section. You must attach firm quotes from three or more vendors to the requisition along with the Emergency Procurement Justification Form (Word and fillable PDF versions also available). At this time, it is not necessary to get original signatures on this form as it will be attached to the requisition. The University will use the documentation provided to assist in FEMA reimbursements.

Home delivery now possible

Home delivery is allowed during this state of emergency. When entering your requisition, add “INSTRU” as the ship to address and add the physical address for delivery in the comment section. This will be communicated to the vendor on the purchase order.

University departments are asked to scan all receiving reports and/or utilize the online fillable pdf partial receiving reports and email them to accountspayable@louisiana.edu. Scanning of packing slips is preferred if possible. Email purchasing@louisiana.edu with questions.

Ordering Face Masks, Personal Protective Equipment (PPE) & Sanitation Supplies

The Office of Purchasing has purchased face masks to accommodate faculty, staff, students, and visitors. The University will provide two washable, cloth face-coverings for each employee who returns to work on campus and disposable face masks for students and visitors.

Face masks must be requested by the dean, department head, or director of each area on campus. The request must be submitted through the Online Work Order Form by choosing “Safety” under Type of Service. Requests may be made multiple times as the need arises.

Face masks can be obtained at Central Receiving at 429 Cherry St. and picked up by departmental representatives.

The Office of Environmental Health and Safety is responsible for the approval, central storage, and distribution of disinfectants. In collaboration with the Office of Student Health Services and ABM America (the University's custodial vendor), the following are approved products that will remove contaminants from any surface. They include:

  • VIREX surface cleaner;
  • hand sanitizing liquid;
  • disinfectant wipes; and
  • bleach.

These products are also ordered through the Online Work Order Form and are available at Central Receiving at 429 Cherry St. and may be picked up by departmental representatives.

Plexiglass face masks and shields are being ordered for workstations of employees who will have to interact face-to-face with others and are unable to social distance.

Please submit an Online Work Order Form for any of the needs above. Work orders can be submitted via the online work order form. Choose “Safety” under Type of Service.

To minimize costs, standardize approved disinfectants, and provide documentation for reimbursement from FEMA, the Office of Purchasing requests that departments refrain from purchasing these items on LaCarte cards or otherwise unless approved by the assistant vice president for administration, director of purchasing. For other emergency supply questions, please email purchasing@louisiana.edu.

Interoffice Mail

As you work remotely, you are encouraged to utilize electronic means of communication whenever possible. Most business that used to be done on paper can now be done electronically. Visit department websites for information regarding each departments' online forms.

Interdepartmental Mail

Instead of sending interdepartmental mail, scan and email it.

Interdepartmental mail that cannot be scanned, e.g., contracts, checks, etc, can be dropped off at the University Post Office in the "Interoffice and Outgoing Mail" slot for placement in department mailboxes. View a list of all department/office P.O. boxes.

Post Office

The Post Office is open on Tuesdays and Thursdays from 7:30-2:00 for University incoming and outgoing mail.

The Student Union is still officially open, so you should be able to access your campus mailbox during Union hours. If you have any questions or concerns, please contact the Post Office at 337-482-6113.

Travel Restrictions

Effective immediately and until further notice, all state-supported international travel is prohibited.

Out-of-state travel, whether by ground transportation or air, must be approved in advance by the Louisiana Commissioner of Administration and will be evaluated based on business necessity.

In-state travel is strongly discouraged and will be denied unless it is essential and there are no other means of conducting business.

These restrictions apply to new and all previously approved travel requests. All requests for the Commissioner's consideration and any questions should be emailed to purchasing@louisiana.edu

Student Records & FERPA

The U.S. Department of Education has provided a list of FAQs regarding student privacy and student records as it relates to the COVID-19 response.

Students of Concern

The Students of Concern Team is a campus resource dedicated to assisting students who may be in distress or experiencing challenging or difficult life circumstances. The team provides consultation and intervention to assist students who may be struggling. Learn more about the Students of Concern Team.

Faculty are encouraged to work with the Dean of Students if a student exhibits concerning behaviors that interfere with their ability to succeed in school. This may include:

  • Students who are disruptive.
  • Students who are not engaged or participating, or who have difficulty with the remote learning process.
  • Students who are dealing with depression, anxiety, or suicidal thoughts. These may be evident through students’ writings, online posts, emails, or interactions on Zoom.
  • Students who become physically ill and cannot engage in remote learning for a few days because of medical issues.

Masks Required on Campus

All students, faculty, staff, and visitors must wear masks in public areas.

Masks will be available in all face-to-face classrooms, though students are encouraged to wear their own if they have one.

Instructors will be provided with transparent face masks in face-to-face scenarios to ensure maximum clarity, particularly for students who rely heavily on visual communication.

Social Distancing

Social distancing means keeping space between yourself and other people outside of your home. To practice social or physical distancing stay at least 6 feet (about 2 arms’ length) from other people. The University will follow all CDC guidelines, which require maintaining 6 feet between people in all environments.

Class sizes have been designed to maintain at least 6 feet between all students and faculty. In some instances, seats and desks may be blocked off to ensure social distancing.

Signage in halls and common areas directs traffic flow and reminds viewers of appropriate behaviors, such as social distancing, proper hygiene and PPE protocols, and maximum room occupancies.

Tips & Prevention

You can take steps to slow the spread of COVID-19. Download our safety advice and tips sheet  and visit the CDC's website for more information on prevention.



Tip 1. Wash hands with soap or water for at least 20 seconds. If you cannot wash your hands, use hand sanitizer.

Tip 2. Avoid crowds or gatherings. Keep a distance of 6 feet between yourself and others.

Tip 3. Keep objects and surfaces clean.

Tip 4. Wear a mask or cloth face covering to protect others in public areas.

Tip 5. Avoid touching your eyes, nose, or mouth with unwashed hands.

Tip 6. Avoid contact with sick people.

Tip 7. Cover your mouth and nose with tissue or elbow when sneezing.

Tip 8. Put tissues in the trash bin and wash hands.

Tip 9. Do not share eating utensils and food.

Tip 10. Increase ventilation, open windows when possible.

Some Common Symptoms

fever, coughshortness of breath, sore throatheadache

 

Telehealth Counseling Sessions Available

The University's Counseling and Testing Center is offering telehealth sessions. Emergency in-person appointments are available.

To schedule a telehealth session, please (337) 482-6480 or email counseling@louisiana.edu. Sessions and services are free to University faculty, staff, and currently registered students.

Learn more on the Counseling and Testing website, including the center's plans for the fall semester and a list of resources to help you manage stress and emotional health.

Disinfecting & Cleaning

The University is taking safety measures to maintain the cleanliness of our campus to mitigate any spread of a possible infection.

What we're doing

Our custodial staff meets daily to discuss and follow up on all safety requirements, updates, and changes regarding the COVID-19 virus. Academic building inspections are taking place multiple times a day across our campus. The staff is using approved disinfecting agents to kill all bacterial, viral, and infection droplets on all surfaces, door handles, stair rails, restroom facilities, and water fountains. All hand sanitizing dispensers are checked multiple times daily.

How you can help

Disinfecting supplies will be available in classrooms so that faculty and students can wipe down desks, podiums, and equipment between classes and labs.

Hand sanitizer will be available in all buildings and classrooms. Be sure to wear a mask and keep your hands clean.