These are past messages posted to the University's COVID-19 updates page.
June 24, 2020: Summer Dining Info, Grad Assistant and Fellow Guidance, Alumni Center closed
Summer dining options & hours posted
The Office of Campus Food Services is dedicated to providing a safe and healthy dining experience. Signage is posted at dining entrances regarding masks, seating arrangements, and social distancing. A limited number of people will be allowed in each dining establishment to better allow for social distancing.
Summer dining hours have been posted. The Brew will be open from 9 a.m. until 5 p.m. Monday through Thursday, and from 9 a.m. until 2 p.m. on Fridays.
Lagniappe Cafe is offering hot meals to-go. Its hours are:
Monday through Friday
Breakfast from 8-10 a.m.
Lunch from 11 a.m.-2 p.m.
Dinner from 5-8 p.m.
Saturdays and Sundays
Brunch from 11 a.m.-2 p.m.
Dinner from 5-8 p.m.
Graduate assistant and graduate fellow guidance announced
The Graduate School has offered guidance for graduate assistants and fellows working during the University's phased resumption of on-campus operations. Only graduate assistants and fellows who have been approved by the Ragin' Cajun Resiliency Plan Executive Committee to return are permitted on campus during Phase 1. All others should continue to work remotely, if possible. Departments may not increase staffing levels, inclusive of graduate assistants, beyond approved levels without new approval from the RCRP Executive Committee.
If you have been approved to return to campus, you must complete the "Preventing COVID-19" course in Moodle before doing so. You must also complete the daily self-check questionnaire each day prior to arriving to campus and should follow the University's Return-to-Workplace Guide.
Alumni Center closed but photography sessions are available
The Alumni Center is closed and Alumni Association staff is working remotely. Events for the public have been cancelled or postponed until further notice. Information about tailgating and Spring Gala will be released by August.
Photography sessions outside and inside the Alumni Center are available by appointment. Contact Dan Hare at firstname.lastname@example.org or leave a message at (337) 482-0900.
Read more updates from the Alumni Association on its website.
Read more guidance for graduate assistants and fellows along with other updates on the Graduate School's website. Email questions to email@example.com.
June 18, 2020: Student Union Hours & Events, Cashier Center Drop-off
Student Union announces hours, services, and August event planning
The Student Union has developed protocols to mitigate the spread of COVID-19, including limiting entrances. The following three entrances are open: Boucher and McKinley streets and the courtyard entrance near the Ragin' Cajuns Store. Entrance hours are posted on the Student Union's website.
The following services and businesses are open in the Student Union: the Information Desk, post office, Cajun Card Office, and the Ragin' Cajuns Store. The Lagniappe Cafe is offering meals to-go and The Brew is open as well. Hours for each are listed on the website.
Starting in August, the Student Union will be available for event reservations. If you would like to schedule a tour of the Student Union's event spaces, make an event reservation, or if you have general questions, email firstname.lastname@example.org.
Use the Student Cashier Center's drop-off box for payments
The Office of the Bursar Student Cashier Center is not open, but students may leave payments in the drop box outside its office in the Student Union, room 135. Only checks and money orders are allowed; do not put cash in the drop box.
If you wish to leave a payment in the drop box, please do the following:
- print your statement of account;
- make the check or money order payable to "UL Lafayette";
- write your ULID number in the memo section of the check or money order;
- put the statement of account and check or money order in an envelope; and
- seal the envelope with tape.
June 16, 2020: Computer lab open, Global Engagement updates, Cajun Card office open, virtual career support available
STEP Computer Lab in Agnes Edwards Hall Open
The Agnes Edwards open-use lab is set up for social distancing and is the only STEP lab open during the Summer 2020 semester. There are 25 available computers: 23 PCs and two Macs. Printing is available from 8 a.m. until 5 p.m. Monday through Thursday.
Division of Global Engagement Announces Updates
The Division of Global Engagement has posted updates on its website for prospective, incoming, and current international students and visiting scholars. Among the updates is an announcement that the University has approved the temporary use of the Duolingo English Test scores as an alternative to other English language proficiency tests.
Global Engagement has issued travel guidance with resources for students who are leaving or returning to the United States. The Study Abroad Office is planning its programs for Summer 2021 in London, Paris, Florence, and Costa Rica.
Cajun Card Office Now Open
The Cajun Card Office is now open from 8 a.m. until 2 p.m. on Mondays and Wednesdays, and from 8 a.m. until 12:30 p.m. on Fridays. Office staff will continue to work remotely on Tuesdays and Thursdays and will answer all questions via email.
Virtual Career Support Available for Students and Alumni
The University's Office of Career Services assists students and alumni in developing and implementing their career goals. Career Services staff can help with job searches, résumé building, preparing for interviews, and major and career decision-making.
June 9, 2020: Updates from IT Help Desk, Student Rights & Responsibilities, Disability Services, and UL Credit Union
Service Desk to Reopen June 15
Beginning Monday, June 15, the IT Service Desk will be open with limited personnel from 7:30 a.m. until 5 p.m. in Stephens Hall, room 110.
Code of Student Conduct & Guidelines for Learning Remotely
The Office of Student Rights and Responsibilities actively promotes students' academic and personal development through formulating policies in accordance with the University's Code of Student Conduct. Students must adhere to the Code of Student Conduct, Student Handbook, and Academic Dishonesty Policy even if learning remotely and not on campus.
Students should read these documents and familiarize themselves with the guidelines and protocols that pertain to them. Additionally, students can read guidelines and tips to help them learn and study better virtually.
Office of Disability Services Offering Services Remotely
The Office of Disability Services' continues to work remotely, but the testing office is closed. Instructors or students who need assistance with testing for an in-person course on campus should call (337) 482-5252 or email email@example.com.
The website provides information for students regarding remote testing accommodations and resources such as test-taking and studying strategies. Faculty can learn about exam accommodations and how to extend time for exams offered through Moodle.
Read more on the Office of Disability Services' website. If you have questions, call (337) 482-5252 or email firstname.lastname@example.org.
UL Federal Credit Union Branch Lobbies Now Open
The University of Louisiana Federal Credit Union's branch lobbies are now open at 619 McKinley St. and 805 Bertrand Drive. You are required to wear a mask and maintain social distancing while inside.
You are encouraged to use the drive-thru and online banking whenever possible. Read the credit union's guidelines and procedures.
University faculty, staff, students, and alumni can open checking and savings accounts and obtain loans at UL Federal Credit Union. Learn more about the credit union. Email questions to email@example.com.
June 9, 2020: Employees and students to complete Preventing COVID-19 course before returning to campus
All employees and students should complete the "Preventing COVID-19" course before returning to campus. Supervisors are asked to help monitor course completion for their direct reports.
The 25-minute course reviews simple practices that you can do to reduce the risk of illness and keep yourself and others healthy. The course is available to the University courtesy of the Department of State Civil Service.
View the course in Cornerstone
All full-time employees have been assigned the course in Cornerstone. To view the course in Cornerstone, use the following directions.
- Log in to ULink.
- On the Employee tab, in the Human Resources box, click on Cornerstone.
- Click on the three horizontal bars at the top right of the screen to access the menu.
- Click Learning, then click Browse for Training.
- View the list of all training.
View the course in Moodle
Part-time employees and students have access to the course in Moodle. To view the course in Moodle, log in and search for the course.
Email questions to firstname.lastname@example.org.
June 4, 2020: Updates on transportation, housing, and Child Development Center
Preparations continue for the University's safe resumption of on-campus operations and course instruction in the fall semester. Monitor the University's social media accounts, the COVID-19 webpage, and your email for information and updates regarding campus services, operations, and academics.
Shuttle service & parking permits suspended for summer
The Office of Transportation Services has suspended bus and shuttle service and is offering free parking for the summer semester.
Students do not need to purchase parking permits and can park in parking towers for free. They may park on campus to use the University's Wi-Fi for remote and online learning.
New protocols for campus residents
The Office of University Housing and Residential Life has instituted new procedures and guidelines to help ensure the safety and wellbeing of students, employees, and visitors. Changes are categorized according to summer move-in and checkout, residence halls and rooms, and room changes.
ULPD taking extra precautions to ensure health and safety
The UL Lafayette Police Department is taking extra precautions to help keep you safe, including wearing masks, social distancing as possible, and handling non-emergency incidents via phone.
The process to report an incident has not changed - call (337) 482-6447. If you must visit ULPD in Bittle Hall, wear a mask, exercise social distancing, and wait for additional instructions. No more than two people will be allowed in the lobby area at one time.
Child Development Center opening June 8
The University's Child Development Center will open on Monday, June 8. The center has established new check-in and pick-up procedures and enhanced cleaning and disinfecting protocols to ensure health and safety.
Learn more on the Child Development Center's website. If you have any questions, call (337) 482-5739 or email email@example.com.
Telehealth counseling sessions available
The University's Counseling and Testing Center is offering telehealth sessions. Emergency in-person appointments are available.
To schedule a telehealth session, please (337) 482-6480 or email firstname.lastname@example.org. Sessions and services are free to University faculty, staff, and currently registered students.
Learn more on the Counseling and Testing website, including the center's plans for the fall semester and a list of resources to help you manage stress and emotional health.
Rec Sports offering virtual classes
The Office of Recreational Sports is offering exercise, strength, and yoga classes virtually via its website. The at-home exercises use furniture as a foundation for strength training.
The website also features links and tips about virtual events and workouts, and fitness apps, websites, and articles.
Learn more and view exercise courses. If you have any questions, call (337) 482-6159.
June 2, 2020: Employee Return-to-Workplace Guide now available
The Ragin’ Cajun Resiliency Plan Task Force has created a framework that will guide the University’s response to the COVID-19 pandemic through the beginning of 2021. The plan consists of three phases, and employees will return to work on campus gradually and as needed. The phased return will be based on maintaining proper social distancing, the availability of Personal Protective Equipment (PPE), and cleaning and disinfecting supplies.
Phase one begins Monday, June 8. Employees will begin receiving notifications this week of the date they are expected to return to campus. If you do not receive a notification, you are not yet expected to return and, if applicable, should continue to work remotely.
- The first employees to return will be those faculty and staff members who are involved with critical infrastructure, health care, and research support.
- Employees involved in critical administration and business operations and support services and operations that must be performed on campus will return gradually over the summer.
- Faculty and necessary staff members whose duties require them to work on campus will return to work on campus near the beginning of the fall semester.
The number of employees on campus at any one time will be limited to meet social distancing requirements.
Areas and functions that can continue to work effectively from remotely locations will continue to do so until the easing of restrictions on social distancing.
The University will use a risk-based assessment to determine the expansion of staffing to ensure the safety of students, faculty, and staff. Departments may not increase staffing levels beyond approved levels without permission from the Ragin’ Cajun Resiliency Plan (RCRP) Executive Committee.
Employees who are unable to return to work when requested must follow the current leave guidelines.
The Families First Coronavirus Response Act requires the University to provide paid leave for specified reasons related to the COVID-19 pandemic. One of the reasons listed includes the inability to work or telework because an employee is caring for a child whose school or place of care is closed.
Learn more about the FFCRA in the Employee Leave Guidance.
The Office of Human Resources has created a Return-to-Workplace Guide for faculty and staff members. The guide is displayed on its website and includes important information for returning to work on campus, including:
- a Daily Self-Check Questionnaire employees are required to complete each day before arriving to work on campus;
- a list of medical conditions that could put you at a higher risk with COVID-19;
- personal safety practices regarding use and care of face coverings, cleaning and disinfection, ways to protect yourself and others, and help for managing your mental and emotional wellbeing; and
- guidelines for specific workplace situations such as office work environments, University transportation, meetings, elevators, meals, and laboratory work.
The guide also includes a general outline of how employees will return to campus.
The comprehensive guide is part of the Ragin’ Cajun Resiliency Plan Task Force's framework that will guide the University’s response to the COVID-19 pandemic through the beginning of 2021.
The Office of Human Resources' website will be updated as more information becomes available.
May 22, 2020: CARES Act process and disbursements
The University has received funding through the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act. The University has finalized and initiated the process, according to federal guidelines for administering CARES Act Grants to students, which includes assessing student need, determining individual payments, and distributing funds.
May 8, 2020: Funding Opportunities for Students Announced
The University of Louisiana at Lafayette recognizes that its students have experienced financial hardships as a result of the COVID-19 pandemic. The University is administering two programs to address these needs.
All students received email on May 8 with more details about these programs.
The University is finalizing the process according to federal guidelines for administering CARES Act funding to students, which includes assessing student need, determining individual payments, and distributing funds to students.
To assist the University in determining eligibility, students will need to submit a 2019-2020 Free Application for Federal Student Aid (FAFSA). Students who have not yet submitted the FAFSA have until May 15, 2020 to do so. Be sure to release your FAFSA to the University of Louisiana at Lafayette, school code 002031. Complete the FAFSA.
The University is planning to begin disbursing CARES Act grants to students the week of May 18.
Student Emergency Fund
The University has established a Student Emergency Fund to provide limited financial assistance to students who, because of unforeseen circumstances, are unable to meet essential and immediate academic expenses.
April 9, 2020: Most summer courses to be online
Summer intersession courses will be offered online only.
Most summer semester courses will be taught online, but some in-person courses are available in the schedule of classes. Note that in-person courses may transition to remote delivery if necessitated by the COVID-19 situation.
Additional course offerings may be added to the schedule of courses later.
Currently enrolled degree-seeking students can begin registering for Summer Intersession, Summer, and Fall 2020 semester classes according to their registration appointment times starting on Tuesday, April 14.
April 8, 2020: Revised TOPS Requirements & CARES Act Info
Gov. John Bel Edwards signed a proclamation to ensure college students are able to meet eligibility requirements for the Taylor Opportunity Program for Students. According to the proclamation, current TOPS recipients should be aware that:
- Continuous enrollment, academic year earned hours, and GPA requirements are suspended for the rest of the 2019-2020 academic year.
- A "P" grade counts as a completed course and does not affect the student's cumulative GPA.
- An "F" grade does affect the student's cumulative GPA.
Congress passed the Coronavirus Aid, Relief, and Economic Security Act into law. The CARES Act includes information related to student loan payment deferral and federal loans and Pell grants.
The University of Louisiana System has listed the highlights of the governor's proclamation and the CARES Act on a flyer. View the flyer and learn more about TOPS and the CARES Act.
April 8, 2020: All field research suspended
Pursuant to Gov. John Bel Edwards’ Stay at Home Order, all field research work involving faculty, students, or research staff of the University of Louisiana at Lafayette must be suspended until April 30, 2020. It is likely that this date may be extended by further order of the governor. Any requests seeking exceptions to this directive have to be approved by the provost, routed through, and with the approval of, the appropriate dean in the case of academic faculty and students or the vice president for Research for staff affiliated with research centers and institutes.
Further, as communicated previously in the Research COOP plan, the Institutional Review Board continues to function, as usual, to ensure that research involving human subjects is carried out in a compliant manner. Please contact IRB chair Dr. Hung-Chu Lin or the Director of Office of Research Integrity Dr. Robin Schneider-Broussard (IRB@louisiana.edu) for further information. All other research compliance committees are also operational, as outlined in the Research COOP Plan.
April 2, 2020: Parking permit refunds to be offered to those eligible
The Office of Transportation Services will offer a 25 percent refund for parking permits purchased for the Spring 2020 semester to eligible individuals. Refunds will be given to those who fit in one of the following groups:
- residential students who had checked out of housing for the semester as of Sunday, March 29*;
- those who bought a permit for the Girard Park Circle Parking Tower;
- student aides;
- graduate assistants; or
- graduate teaching assistants.
*Residential students who check out of their housing after Sunday, March 29, may receive a prorated refund.
A process for issuing refunds and a date to expect them is forthcoming. Contact the Office of Transportation Services with questions a email@example.com.
April 2, 2020: Update - Dining Services Hours Announced
New campus dining hours are now in effect.
Dining services are carry-out only in Cypress Lake Dining Hall and The Brew. All other locations will remain closed until further notice.
- Breakfast: 9-11 a.m.
- Lunch: 11 a.m. - 3 p.m.
Cypress Lake Dining Hall:
7 days a week:
- Lunch: 11 a.m. - 2 p.m
- Dinner: 4 p.m. - 7 p.m.
March 31, 2020: UL Lafayette COVID-19 Grading Policy Modifications for Spring 2020
Due to the impact of instructional transition related to the COVID19 pandemic, the University of Louisiana at Lafayette has adopted grading policy modifications for students and courses in the Spring 2020 semester.
Grade Options for Undergraduates
Grade options of Pass (P), Emergency D (ED), and Emergency F (EF) can be requested by undergraduate students enrolled in courses that were intended to be in-person throughout Spring 2020, but were changed to remote instruction as a result of COVID-19.
Incomplete Grades for Undergraduate and Graduate
In an effort to provide students with sufficient time to resolve incomplete grades, the University will extend the deadline to complete courses assigned the grade of “I.”
April 1, 2020: New tuition payment plan offered, sign up by April 30
The University recognizes that you may be experiencing financial hardships. To assist you in paying spring semester outstanding balances, the UL Lafayette Student Cashier Center is offering a new payment plan.
The payment plan will allow you to make three equal payments on your remaining balance. You may sign up for the plan starting today through Thursday, April 30, during which time you should make your first payment. The second installment will be due by Saturday, May 30, and the third and final one will be due by Tuesday, June 30.
The customary $50 payment plan enrollment fee will be waived. Bank fees will still apply.
Students with outstanding balances who enroll in the payment plan will not have holds on their accounts and will be able to register for summer and fall semester classes.
Join the payment plan via ULink. On the Tuition and Financial Aid tab, in the Tuition and Statement of Account section, click on View Your Statement or Pay Your Bill, and then the Join the Payment Plan tab at the top of the screen.
If you have any questions, email firstname.lastname@example.org.
March 30, 2020: Louisiana needs your help
The following is from President Joseph Savoie's blog to the campus community:
Gov. John Bel Edwards and leaders of the University of Louisiana and Louisiana State University systems are sounding a call for volunteers from colleges and universities to help overcome the challenges this dangerous virus has posed to our communities. This includes students, faculty and staff members alike – anyone who is willing to help.
Those in health care fields can volunteer and help alleviate this burden. Individuals with backgrounds in nursing, allied health professions, counseling, mental and behavioral health and pre-medicine can sign up.
If you do not have health care training, you can help by prioritizing phone calls coming into United Way and 211, or by coordinating volunteers, offering technological and logistical support, or meeting critical needs other organizations have.
March 27, 2020: Dining hall serving campus residents at no cost
UL Lafayette is committed to meeting the essential needs of its campus residents during this period. As such, all campus residents may eat in Cypress Lake Dining Hall at no cost.
This applies to students who remain in residence halls, Legacy Park, Cajun Village and the Heritage.
Students who do not have a meal plan will be asked to sign in at the cashier’s desk, but they will not be billed for meals. Swipes can be used by those who have them. If a student doesn’t have adequate swipes, they will also be asked to sign in – but will not be charged.
The dining hall’s hours of operations are:
Monday - Friday
8 a.m. – 10 a.m.
11 a.m. – 2 p.m.
4 p.m. – 7 p.m.
Saturday and Sunday
11 a.m. – 2 p.m.
4 p.m. – 7 p.m.
Sodexo will have staff on hand to assist students who may have dietary restrictions.
Non-residential students who have meal plans and wish to continue to utilize campus dining may do so. Dining Services is prepared to support faculty, staff and students during this period. Of course, customers may also use cash, credit and debit cards.
Email email@example.com with questions.
March 27, 2020: Student Health Services moving to telehealth appointments
The Louisiana Department of Health has issued a notice instructing all medical providers in Louisiana to convert to telehealth visits except in cases of emergency.
As such, the University's Office of Student Health Services is cancelling all well visits and instructing students to call to speak with a health care professional. Students will be advised as to next steps via phone. This helps ensure your safety and the safety of others.
If you would like to speak with a health care professional, please call (337) 482-5464.
March 26, 2020: Virtual tutoring available for students
The Learning Center has transitioned to virtual tutoring and is available to assist students in a variety of courses.
Tutoring will be conducted through Zoom, free online meeting software. The online meetings will be accessible via computer, mobile phones, and smart tablets.
March 26, 2020: Ragin' Cajuns facilities closed
All Louisiana Ragin’ Cajuns Athletics facilities are closed. This includes all training facilities, sports venues and administrative offices.
March 26, 2020: Critical functions continue as University moves to remote operations
From President Joseph Savoie's blog to the campus community:
Last week, the University implemented virtual course instruction for students; remote administrative functions have begun as well.
Though the University community is separated, we must come together to protect our academic and research missions and to continue our operational functions. By planning now, we can ensure continuity in these critical areas should colleagues become ill and unable to perform their duties.
March 26, 2020: Pay info and procedures for student employees announced
The University is committed to supporting its student employees to the greatest extent possible.
To this end, graduate assistants (including GAs, GTAs, and GRAs), fellows, and non-seasonal temporary employees will continue to receive their regular pay. Graduate assistants and fellows will continue to receive their monthly stipends and tuition/fee waivers.
Student workers who work will be paid on actual hours worked. Student workers who are unable to work will be paid an amount equal to the lesser of 20 hours or their highest week paid between Jan. 25, 2020, and March 6, 2020.
Graduate assistants, student workers, and all University employees should check their email for details on submitting timesheets.
March 25, 2020: Important information regarding Cajun Cards
In accordance with state and University guidelines, the Office of Cajun Card Services staff is working remotely and is ready to assist students, employees, and University vendors.
Staff members are answering all questions via email through firstname.lastname@example.org. If you leave a message on the main line (337-851-2273), it will be routed to personnel via email. Staff will check emails throughout the day and will respond within one business day, if not sooner.
The Office of Cajun Card Services has established the following procedures until further notice.
March 25, 2020: University housing offers guidance on refunds and prorations
The Office of University Housing has published guidelines for students seeking credits, refunds or prorations on housing and meal costs.
March 25, 2020: University confirms COVID-19 case
The following is from President Joseph Savoie's message to the campus community:
Dear students, faculty and staff members,
Today, we learned that one of our students has tested positive for COVID-19. This is the University’s first confirmed case of the virus.
Let me begin by asking all of you to join me in offering thoughts and best wishes to the affected student as they recover.
This student does not live on campus, nor were they a student resident this semester. The student did not exhibit symptoms while on campus, which current understanding suggests reduces the likelihood of transmission.
Public health officials have been in touch with students, staff members, and faculty who may have had direct contact with the student.
March 24, 2020: Student Union hours changed
The Student Union will be open:
- 7 a.m. to 7 p.m.
Saturday and Sunday
- 11 a.m. to 7 p.m.
March 24, 2020: Reporting an absence from class
If you anticipate or have unplanned absences from class, notify the Dean of Students via the Report an Absence form.
Absences may be for medical, personal, or other emergency reasons.
The Dean of Students will receive your information, contact you, and work with you and your professor to minimize interruption to your coursework.
If you have questions about reporting your absence, email email@example.com.
March 24, 2020: Update - Post Office Hours Changed
The campus Post Office will be open from 7:30 a.m. until 2 p.m. on Tuesdays and Thursdays to sort and distribute incoming mail, and meter and send University departmental mail. Departments with outgoing mail should drop it off to the Post Office by noon on Tuesdays and Thursdays for it to be metered and sent that day.
The retail stamp counter will be closed because of the University shifting to telework.
Campus mailboxes can be accessed via the Student Union's Boucher Street entrance. The Student Union is currently open from 7 a.m. to 7 p.m. Monday through Friday, and from 11 a.m. to 7 p.m. on Saturdays and Sunday.
If you have any questions or concerns, please email the Post Office at firstname.lastname@example.org.
March 24, 2020: The Ragin' Cajuns Store Limits Operations
All locations of The Ragin' Cajuns Store will be closed until further notice. However, all orders placed online, including those for caps and gowns, textbooks, and imprinted items, will still be fulfilled.
Limited work hours may create shipment delays as online orders will be processed and shipped on Thursdays only. Your patience is appreciated.
If you have questions, please email email@example.com.
March 24, 2020: Update - Textbook Rental Return Instructions & Deadline
Update: March 24, 2020
The last day The Ragin' Cajuns Store will accept returns for textbook rentals will be Tuesday, May 19.
Original message: March 20, 2020
Students needing to return rented textbooks should mail them back using any shipment method to the following address:
The Ragin' Cajuns Store
620 McKinley Street
P.O. Box 43574
Lafayette, LA 70504
Rental returns must also include the following information:
- Student's name
- Student's ULID
- Student's phone number
- ALL items that were rented in a bundle (i.e workbooks, textbooks, access codes, CDs, study guides, all volumes of text, etc.)
Any questions can be emailed to firstname.lastname@example.org.
March 24, 2020: Campus Cupboard offering pick-up service
Campus Cupboard, UL Lafayette’s food pantry for students, faculty, and staff, is offering pick-up service from 10 a.m. to noon on Tuesdays, Wednesdays, and Thursdays.
To ensure that orders are ready for pick up and to minimize face-to-face interactions, customers should complete this form.
March 24, 2020: Most campus buildings locked as employees work remotely
The University remains operational as employees work remotely, but most campus buildings will be closed and locked.
Locked buildings will be accessible only to faculty and staff members who must perform an essential function that requires them to be on campus. Access is limited to those who have building keys. The amount of time spent in buildings must be limited to that which is necessary to complete tasks.
Students who need computer and internet access to complete remote coursework may visit the Agnes Edwards Hall Computer Lab. It will remain open 24 hours a day, seven days a week. Printing services will not be available. If additional software access is needed and is not available in the lab, contact 482-HELP or email@example.com. Updates for STEP computer labs will be posted on its website.
March 24, 2020: Sending documents without a scanner or interoffice mail
As University offices move to remote operations, interoffice mail access will be intermittent.
In lieu of sending interoffice mail or using a scanner, you can scan documents with phone apps and email them.
Employees who need to scan paperwork and other documents while working remotely can download and use the following smartphone apps:
In addition, iPhones and iPads are equipped with document reproduction features that enable digital images to be emailed. Learn more about scanning features on an Apple product.
Cameras on Android phones also have document-scanning and emailing features. Learn more about scanning features on an Android phone.
March 23, 2020: Process to withdraw/resign remotely
The Office of the University Registrar, in collaboration with colleges and departments, has developed a remote process that will enable students to withdraw/resign with a W. Students may initiate this process via their University email accounts.
Read detailed instructions on the Remote Registrar Services website. Email questions to firstname.lastname@example.org.
March 23, 2020: No restrictions for on-campus parking
There are no restrictions for on-campus parking from now until the end of the Spring 2020 semester. Motorists may park in any lot or parking structure.
Tickets will be issued only to those who park illegally in reserved spaces, handicapped and tow-away zones, or in front of fire hydrants.
March 23, 2020: Dupré Library Closed After 5 p.m. Today
Edith Garland Dupré Library will be closed until further notice beginning at 5 p.m. on March 23
For students who need computer and internet access to complete remote coursework, Agnes Edwards Hall Computer Lab, 110 Rex St., will remain open 24 hours a day, 7 days a week. Printing services will not be available. Learn more on the STEP website.
Dupré Library will continue to provide services to the University community through online resources and remote consultations with students, faculty, and staff.
Electronic Resources: The library’s digital collections are available remotely 24 hours a day, 7 days a week. Search digital collections, including research databases, electronic journals, and full-text e-books. View guides to resources and tutorials.
Reference Assistance: Students and faculty can interact with librarians through the “Ask a Librarian” service. It is accessible from 7:30 a.m. to 9 p.m. Monday through Thursday, and 7:30 a.m. to 4:30 p.m. on Fridays. On weekends, the service is available from 10 a.m. to 4:30 p.m. on Saturdays, and 2-9 p.m. on Sundays. Appointments are also available via email at email@example.com. Librarians can set up calls or Zoom meetings.
Departmental Librarians: Faculty members with questions about remote instruction may consult with a subject specialist librarian in their area.
Interlibrary Loan Services (ILL)
ILL is accepting requests for electronic journal articles, book chapters, theses, and dissertations. Materials will arrive in about 24 to 48 hours. ILL is unable to fill requests for physical items during the closure. ILL will not charge overdue fines for materials on loan from other libraries.
Overdue fines for books and other library materials have been suspended and will not be charged. Please do not return books until Dupré Library resumes normal operations. Library staff will not be monitoring book drops. Email questions about borrowing physical materials, circulation rules, fines and renewals to firstname.lastname@example.org.
Please monitor this page on the library’s website for potential changes to operating hours, events, and policies.
March 23, 2020: Research Continuity of Operations Plans
Update: In alignment with the Governor’s COVID-19 Stay at Home Order, effective at 5 p.m., on Monday, March 23, our recommendations to the research community of UL Lafayette are as follows:
- only “essential personnel,” as designated by their departments are allowed on campus;
- any research that continues on-campus during this period is conducted in a safe manner, consistent with good laboratory hygiene and social distancing guidelines, following CDC best practices; and
- graduate and undergraduate students shall work in research laboratories only if they are designated by their departments as essential personnel.
Original message: As the COVID-19 situation expands and the impact evolves, the Office of Vice President for Research, Innovation, and Economic Development (OVPRIED) and the Office of Sponsored Programs Finance Administration and Compliance (SPFAC) are working closely with the University’s leadership team to establish guidance specific to research operations.
This guidance is intended to help the campus research community limit the impact and potential risk associated with the growing outbreak of COVID-19.
March 22, 2020: Notice to on-campus residents regarding governor's order
On Sunday, Gov. John Bel Edwards issued a statewide stay-at-home order that requires all Louisiana residents to shelter in their homes except to perform essential tasks. This order applies to people who live in on-campus apartments and rooms in residence halls, as well.
The order – which is meant to help curb the spread of COVID-19 – takes effect at 5 p.m. Monday.
The governor’s order defines essential tasks as trips to grocery and convenience stores, pharmacies, medical appointments, restaurants for take-out, delivery and drive-through, and outdoor exercising.
Read more information for on-campus residents on the Housing website.
March 22, 2020: Departmental Cashier in Martin Hall to Open Monday at 8 a.m.
The Departmental Cashier in Martin Hall will be open on Monday, March 23, at 8 a.m. for all deposits.
This announcement (originally posted on March 21) misstated that the Student Cashier Center would be open on Monday at 8 a.m. For all questions about payments at the Student Cashier Center, email email@example.com.
March 19, 2020: Interim Teleworking Policy & Teleworking Guidelines Announced
Update: March 20, 2020
All University employees should check their email for the latest information on teleworking.
Original update: March 19, 2020
The Office of Human Resources has announced teleworking and leave guidance information on their website. Visit the Human Resources website for the guidelines and interim teleworking policy.
For more information about teleworking, changes to recruiting and hiring procedures, and other items, visit the COVID-19 Information for Faculty & Staff page.
March 19, 2020: Campus Residents Encouraged to Return Home
A decision has been made to continue remote learning courses through the end of the Spring 2020 semester.
As a result of this decision, you may want to reconsider your decision to remain in the residence hall. Although the University encourages you to return home if you are able to do so, residence halls, apartments and dining services will remain open for those who choose to stay.
Read more details about this announcement, including the terms for students who choose to leave and who choose to stay.
March 19, 2020: Remote Course Delivery to Continue
This week, the University of Louisiana at Lafayette successfully launched remote delivery of all Spring 2020 courses. Remote course delivery will be in place through the remainder of the Spring 2020 semester.
Students receiving remote instruction should continue to coordinate and plan with their instructors.
March 19, 2020: Academic Calendar Adjusted
As a result of the University's transition to remote instruction, the Academic Calendar has been revised to reflect new dates and deadlines as follows:
Add/Drop available through Friday
Students who need to add or drop a B-term course may do so through Friday, March 20, by emailing the Office of the University Registrar at firstname.lastname@example.org. Emails must be sent from the student’s university email account.
Census day for the B-term has been moved from Tuesday, March 24 to Thursday, March 26.
The last day to withdraw/resign with a W for the B-term has been moved from Wednesday, April 8 to Friday, May 1.
View the Registrar's Office Remote Registration Processes page for more details.
March 19, 2020: Last Day to Withdraw/Resign Extended
The last day to withdraw/resign with a W for the B-term has been moved from Wednesday, April 8 to Friday, May 1.
Email questions to email@example.com.
March 19, 2020: B-Term Census Day Rescheduled
Census day for the B-term has been moved from Tuesday, March 24 to Thursday, March 26.
Email questions to firstname.lastname@example.org.
March 18, 2020: B-Term Add/Drop available through Friday
Students who need to add or drop a B-term course may do so through Friday, March 20, by emailing the Office of the University Registrar at email@example.com. Emails must be sent from the student’s University-issued email account.
Email questions to firstname.lastname@example.org.
March 18, 2020: Hilliard Art Museum Closed to the Public
The Hilliard Art Museum is closed to the public until further notice. The closure affects the main museum building, the A. Hays Town building, and all gallery and exhibition spaces. All public programming and tours are canceled.
March 17, 2020: Letter to the Campus About Remote Instruction
All faculty members will send emails to their students by the end of the day on Wednesday, March 18, that outlines how their courses will be taught remotely. The email will go to students’ official University accounts.
Read more in this message from Assistant Vice President for Academic Affairs Robert McKinney.
March 17, 2020: All Residence Halls Closed to Non-Residents
Effective immediately, all residence halls are closed to non-residents. No visitors, including students who live in other campus residence halls, will be admitted beyond the front desk.
Students who have chosen to leave campus housing should be aware of the following:
- Those who need assistance with their belongings should seek help from another student who resides in the same hall as they do or from an RA assigned to that residence hall.
- Students must make their way to the first floor with their belongings before family members will be permitted to help them.
In addition, effective immediately, all clubhouses and community rooms located in residence halls and campus apartment complexes are closed.
March 17, 2020: Update on Campus Computer Labs & Hours
Update March 23, 2020: The Agnes Edwards Hall Computer Lab is the only lab that will remain open on campus.
Agnes Edwards Hall Computer Lab Hours
24 hours, 7 days a week
All students are encouraged to practice social distancing when using the computer labs.
March 17, 2020: Campus Residents Must Fill Out Emergency Information Form
All students who live in residence halls on campus this semester must fill out an emergency information form to indicate whether you plan to remain on campus, plan to leave, or have already left.
The form also includes space to indicate any dietary restrictions.
The deadline to complete the form is March 18 at 8 a.m.
To fill out the form:
- Log on to ULink
- Click the Campus Services tab
- Click on the StarRez Housing Portal
- Complete the form about your plans for the near future.
March 17, 2020: Campus Tours, Junior Day & Admitted Students Day Canceled
Out of an abundance of caution, the University of Louisiana at Lafayette is choosing to cancel our Junior Day (March 21), Admitted Students Day (April 6 and 7), and all upcoming campus tours.
At this time, we are currently not planning to reschedule the event. As we continue to prepare and finalize, we will be sure to provide the necessary communication and updates.
If you have any questions or concerns, please don't hesitate to contact Ruben Henderson, Associate Director of Undergraduate Admissions and Recruitment at email@example.com.
March 16, 2020: Dupré Library Hours Changed
Update March 24: Dupré Library is closed until further notice.
Original message March 16: Dupré Library is now observing reduced hours. The library will close at 7 p.m. on Monday and Tuesday, March 16 and 17. Other reduced hours and limited user access will begin on Wednesday, March 18.
Beginning, March 18, library hours are as follows:
Monday through Thursday - 7:30 a.m. to 5 p.m.
Friday - 7:30 a.m. to 12:30 p.m.
Saturday and Sunday - Closed
Research assistance hours:
Online research assistance will continue to be offered online via the Ask a Librarian service during the following times:
Monday through Thursday - 7:30 a.m. to 5 p.m.
Friday - 7:30 a.m. to 4 p.m.
Saturday – 10 a.m. to 4:30pm
Sunday 2 p.m. to 9 p.m.
Research subject guides and useful resources on a variety of topics are available on the Library’s Research Guides webpage
Access to library resources
Authorized UL Lafayette users can connect to the online catalog, online research databases, and e-books and e-journals from any location with Internet access.
Computer and Internet services are available in Edith Garland Dupré Library.
Further changes to library hours and operations will be announced if and when necessary.
March 16, 2020: Advising & Registration Postponed
Advising for the Summer Intersession, Summer, and Fall semesters has been postponed for two weeks. Advising is scheduled to begin March 30.
Registration for the Summer Intersession, Summer, and Fall semesters has also been postponed and will begin April 14.
The University is developing a process with each academic college that will enable students to withdraw from a class with a W remotely. The process should be finalized soon.
Currently, the last day to withdraw with a W is still April 8. Updates will be provided if this date should change.
March 16, 2020: Changes to Parking & Transportation from Cajun Field
Bus service to and from Cajun Field has been suspended. Students may park in the Earl K. Long lot (Zone 15) or the first three levels of the Girard Park Circle parking tower for free until further notice.
March 16, 2020: Resources for Remote Learning Available
View our list of resources and tips for the transition to remote learning.
March 16, 2020: No Changes for Spring 2020 Commencement
At this time, given the rapidly changing nature of this situation, we believe it's premature to cancel such an important event as commencement based on current information. The decision to hold or cancel Commencement will reflect the best public health advice possible, and once it is reached, we’ll inform the University community. Thank you for your patience.
Seniors can pick up caps and gowns at the Ragin' Cajuns Store on St. Mary Boulevard anytime before Commencement in May, but we encourage everyone to limit face-to-face interactions and stay home if possible.
March 16, 2020: Counseling services available for students, faculty, and staff
The UL Lafayette Counseling and Testing Center provides free personal counseling and short-term psychotherapy for students, faculty and staff.
It’s located in the Saucier Wellness Center, O.K. Allen Hall, suite 114.
How can I schedule counseling at the University’s Counseling and Testing Center?
The UL Lafayette Counseling and Testing Center is offering sessions by phone and online. To schedule an appointment, call (337) 482-6480 during regular business hours.
Center hours are Monday through Thursday from 7:30 a.m. to 5 p.m., and Friday from 7:30 a.m. to 12:30 p.m.
March 16, 2020: Bourgeois Hall Closed
Bourgeois Hall has been closed, and all intramural sports and recreation events are currently canceled.
March 16, 2020: Information for Graduate Students
The Graduate School is posting updates and information specifically for graduate students on their website.
March 16, 2020: Update on Veterans Benefits for Remote Courses
Veteran’s benefits remain the same as the University delivers coursework remotely. The only changes that will be submitted are withdrawals (official and unofficial). Please send an email to firstname.lastname@example.org if you withdraw from a course.
March 16, 2020: Update - All Summer Abroad Programs Canceled
The University of Louisiana at Lafayette has canceled its Study Abroad programs in Italy, England, and Costa Rica for the Summer 2020 semester.
This comes as UL Lafayette continues to monitor the ongoing situation concerning COVID-19, or coronavirus.
Students who were scheduled to travel as part of Study Abroad will receive full refunds.
March 14, 2020: Updates for On-Campus Residents from University Housing
The University will begin remote course delivery to address public health concerns related to COVID-19 on Wednesday, March 18. Campus will remain open, as will residence halls. All University operations and business functions will continue.
Effective immediately, residence halls and apartments will operate as follows.
- Only the student who resides in that residence will be allowed beyond the first-floor lobby.
- All scheduled events within residential communities are canceled. Additionally, social events/parties are prohibited until further notice. Students are encouraged to practice social distancing and minimize interactions with others as health officials have advised.
Dining on campus is as follows. These hours were updated April 2, 2020.
- Breakfast, 9-11 a.m.
- Lunch, 11-3 p.m.
Cypress Lake Dining Hall
- Lunch, 11 a.m.-2 p.m.
- Dinner, 4-7 p.m.
As usual, quiet hours will be enforced from 10 p.m. until 10 a.m. daily. Residential Life and Housing staff are on-call and can be reached via the duty phone number posted at the front desk. The front desk will remain staffed. Housekeeping services will continue and extra cleaning measures will be taken to help prevent the spread of germs.
We understand some students may choose to leave campus although the University is not requiring that they do so. If students decide to leave, they should note the following.
- Because the University remains open, your housing contract is still in effect.
- It is recommended that you take all your belongings. The University is not responsible for any personal items left in your room.
- Please remove any perishable items and all trash before you leave.
This situation is evolving, and the University continues to work closely with the Louisiana Office of Public Health to get essential information to the campus community. Remember that to protect yourself and others, you should:
- Seek immediate medical attention if experiencing fever, cough or having difficulty breathing. Call your doctor or Student Health Services beforehand, so they can prepare for your arrival.
- Cover your mouth or nose with a tissue or shirtsleeves – not your hands – when coughing or sneezing.
- Wash hands with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.
Please monitor University email, official social media accounts and this page dedicated to COVID-19 updates for information. If you have any questions, email email@example.com.
March 13, 2020: President's message on remote course delivery
From the President's blog to the University community:
As you know, the University has made the decision to begin remote course delivery on Wednesday, March 18.
We are able to move to alternative delivery methods because we have in place a comprehensive plan and the technological infrastructure to ensure continuity of instruction. By offering courses through Moodle and other means, we’re attempting to minimize large gatherings and reduce the time students and faculty spend in close proximity to each other.
These actions follow recommendations of the Louisiana Office of Public Health and other health organizations on how to limit the potential spread of COVID-19.
Changing to remote course delivery does not affect University operations. Campus remains open and all business functions and services will continue. All employees should report to work as usual.
March 13, 2020: Events with more than 250 attendees suspended
Effective Monday, March 16, all University events or functions with more than 250 attendees are canceled or suspended.
For questions about any events you planned to attend, contact the event organizer.
March 13, 2020: UL Lafayette to begin remote course delivery next week
Consistent with guidance provided today by the University of Louisiana System, UL Lafayette will begin remote course delivery to mitigate public health concerns related to COVID-19, or coronavirus. Alternative delivery methods begin on Wednesday, March 18.
There will be no classes Monday and Tuesday, March 16-17, but campus will remain open, and all University operations and business functions will continue, including:
- residence halls;
- Student Health Services; and
- Edith Garland Dupré Library.
All employees, including teaching assistants and student workers, should report to work as usual.
UL Lafayette students, faculty and staff will receive updated information throughout the day that addresses remote delivery of courses, residence hall functionality, dining, health services, and other essentials.
Members of the campus community should monitor University email, official social media accounts and this page dedicated to COVID-19 updates for the latest.
March 12, 2020: Spring athletics events suspended indefinitely
Update: March 16, 2020
Louisiana Football, in support of actions taken today by the Sun Belt Conference, has canceled team activities for the remainder of the spring semester. This includes the cancellation of pro day and the annual spring game, as well as a suspension of football media-related activities, until further notice. More information will be provided as it becomes available.
Original Message: March 12, 2020
From Director of a Dr. Bryan Maggard:
Consistent with decisions made at the national level regarding men’s and women’s conference basketball tournaments, and winter and spring NCAA championship events, the Sun Belt Conference will immediately suspend spring sport competition indefinitely.
This action is being taken to continue the mitigation of the spread of COVID-19, keeping the health and safety of our student-athletes, coaches, staff, and fans our highest priority. As additional information becomes available, we will communicate it at that time.
March 12, 2020: COVID-19 Update from President Savoie
From the President's Blog to the University community:
This week, Louisiana recorded its first cases of COVID-19, or coronavirus. In the days since, several Louisiana universities have announced plans to institute remote class instruction to mitigate the virus’ spread. Those universities are in the New Orleans area, where the majority of the cases are.
Remote classroom instruction is among several scenarios UL Lafayette is discussing should it become necessary for the campus to reduce operations. University personnel continue to meet several times daily to work through many different options that assure continuity of instruction, business operations, residence hall functionality, dining, health services, and other essentials.
As of this writing, there are no cases of COVID-19 in Lafayette, and we are using this opportunity to ensure that the plans we put in place will work so we can minimize disruption to University operations and student services.
March 11, 2020: COVID-19 update to campus community
This past weekend, nine members of the University community attended the National Institute of Computer-Assisted Reporting Conference in New Orleans. It has since been announced that another conference attendee has been diagnosed with COVID-19, or coronavirus. This individual was not part of UL Lafayette’s delegation to the conference.
Those who attended the conference from UL Lafayette did not have direct contact with this individual. None are displaying COVID-19 symptoms nor are they considered high risk. All are being advised to follow guidance provided by the Louisiana Office of Public Health, which is to self-monitor their own health for the next 14 days, and to seek medical attention and self-quarantine should they develop symptoms.
The health and safety of students, faculty and staff members remain UL Lafayette’s primary concern. The University continues to work closely with the Office of Public Health to get essential information to the campus community as quickly as possible.
To protect yourself and others, you:
- Should seek immediate medical attention if experiencing fever, cough or having difficulty breathing. Call your doctor or Student Health Services beforehand, so they can prepare for your arrival.
- Should not attend classes, work or University events if ill. You should stay home except when seeking medical care and should avoid contact with others. Call or email supervisors or professors; do not come to campus or report to work.
- Should cover your mouth or nose with a tissue or shirtsleeves – not your hands – when coughing or sneezing.
- Should wash hands with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.
Members of the campus community should monitor University email, official social media accounts and this page dedicated to COVID-19 updates – louisiana.edu/covid19 – for information.
March 6, 2020: President's Blog to the Campus Community
Earlier this week, a team of University personnel met to discuss COVID-19, or coronavirus, and to outline how UL Lafayette would respond should it affect our community.
It’s important to note that there are no confirmed cases of COVID-19 in Louisiana.
Nevertheless, because the health and safety of our students, faculty and staff remains the paramount concern of the University, preparation for any eventuality is key.
In the coming days, you may receive notices from various campus departments and units concerning COVID-19. Let me urge you to pay attention to University email, official social media accounts and this page on the University’s website for these important messages.
January 28, 2020: University Monitoring Novel Coronavirus Situation
You are likely aware of an evolving outbreak of the Novel Coronavirus in Wuhan, China. There are several reported cases nationwide, as well.
There are no reported cases in Louisiana. There are no reported cases at the University of Louisiana at Lafayette. No cases are under investigation in Louisiana.
UL Lafayette, in collaboration with the Louisiana Office of Public Health, is monitoring the situation to ensure the health and safety of the University community. The University will provide updates as needed.
Many of the symptoms of the Novel Coronavirus mimic those of the flu, the common cold, or other illnesses. At this time, Louisiana has some of the highest flu rates in the country.
To protect yourself and others, members of the campus community:
- Are encouraged to seek immediate medical attention if they are experiencing fever, cough or having difficulty breathing.
- Should not attend classes, work, or University events if they are ill. They should stay home except when seeking medical care and should avoid contact with others.
- Should cover their mouths or noses with a tissue or their shirtsleeves – not their hands – when coughing or sneezing.
- Should wash their hands with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer if soap and water are not available.
Read more tips for protecting yourself from the flu on the Centers for Disease Control website.
Learn more about the Novel Coronavirus.
January 29, 2020: University Travel to China Suspended
UL Lafayette has suspended all University travel to China for its faculty, staff and students.
On Wednesday, the Centers for Disease Control and Prevention recommended that travelers avoid all nonessential travel to China. This comes in response to an outbreak of the novel coronavirus, a respiratory illness.
In a statement Tuesday, the University stressed that there are no reported cases of the novel coronavirus in Louisiana. There are no reported cases at the University of Louisiana at Lafayette. There are no cases under investigation in Louisiana.
This remains unchanged.
UL Lafayette, in collaboration with the Louisiana Office of Public Health, is monitoring the situation to ensure the health and safety of the University community. The University will provide updates as needed.
If you have scheduled University-funded travel to China and have questions about these restrictions, contact the Office of Purchasing at firstname.lastname@example.org.